Auto-Numbering, Cross-References, and Table of Contents

Warning!

Auto-numbering must be used throughout the entire document. If some sections of a document do not use auto-numbering, they will not update themselves to reflect changes. This will result in incorrect references.

Note: The SEMATECH style is simple consecutive numbering. Example: Figure 1, Figure 2, etc.

Inserting auto-numbered cross references

Use this procedure to insert automatic cross-references to sections, figures, and tables throughout the text of your document.

Step	Action
1	Place the cursor where you want to insert the reference.
2	Type the word "see."
3	Select the Insert/Cross-reference... from the Word menu bar.
4	Use the Cross-reference dialog box to insert the automatic reference selection you want. Note the three sections of the dialog box. Choose Figure or Table under Reference type: Choose Only label and number under Insert reference to: Choose the figure or table title being referenced. Click Insert.

The following is an example of the Cross-reference dialog box.

Updating automatic fields

All automatic fields are not automatically updated in your document. To update the fields in an area of your document (for example, where you have added or deleted text headings, tables, or graphics) select (highlight) the area and press the F9 key. All automatic fields will be updated.

Create table of contents

Follow this procedure to create the Table of Contents.

Step	Action
1	Select (highlight) the "1 EXECUTIVE SUMMARY" entry under the Table of Contents heading.
2	Press the F9 key. Result: The Update Table of Contents pop up menu will appear giving you two options: Update Page Numbers Only and Update Entire Table.
3	Choose Update Entire Table to create your table of contents.
4	Select (highlight) the "Error! No table of figures found." entry under the List of Figures heading.
5	Press the F9 key to get the list of figures.
6	Follow the same procedure for the list of tables.

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Maintained by Debra Elley.